Managing your team's availability across multiple calendars can get complicated. If you're finding it difficult to keep your timing consistent, Schedules are here to help. Define your availability once in a reusable schedule and apply it across as many calendars as you need. Here's how.
How To Create A Schedule?
Head to your Calendar Settings and, in the Meetings tab, switch to My Availability.
Select the user you want to create the schedule for.
Creating A New Schedule
To create a new one, click + Create Schedule next to Work Hours.
Enter your schedule's name, then click Create.
Modifying An Existing One
To rename an existing schedule, click the pencil icon on the right side.
Select the timezone you'll be setting the hours in.
Tick the box next to the days you want to make available.
Set a start and end time using the time selector.
If you have a divided schedule, click the plus icon to add a second time slot.
Click the two-square icon, select any other days you want to apply the time slots to, and click Apply.
To remove a time slot, click the bin icon.
Once you're happy with your selected times, scroll to the top of your schedule and choose the calendars you'd like to link it to.
Date Specific Hours
For any special days, such as a bank holiday or holiday, use the + Add Date Specific Hours button.
Select the date or dates from the calendar, then set your available hours, or click the bin icon to mark yourself as unavailable.
📌Note: Consecutive dates are grouped into a single block while non-consecutive dates are split into separate blocks
Finally, click Submit to save your time slots.
Once you're happy with your schedule, click Save Changes in the top right corner.
A schedule can be shared across calendars, or you can create custom schedules directly from an individual calendar; no need to set the same hours on every calendar. This is particularly useful if you need a quick way to keep your team's schedule consistent across multiple calendars and services.