CRM for Personal Trainers
You transform bodies and build confidence, but juggling bookings, chasing payments, and remembering every client's programme shouldn't eat into your sessions.
Sound Familiar?
Clients ghosting sessions
No-shows, last-minute cancellations, and "I forgot" messages. You're losing income every week to poor scheduling habits.
Chasing payments manually
Awkward "have you paid?" conversations. Block bookings not tracked. Direct debits managed in your head or a spreadsheet.
Client programmes in your notes app
Session plans scattered across WhatsApp, notebooks, and screenshots. Can't pull up what they did three weeks ago.
Your PT Business, Systematised
Online Booking
Clients book their own sessions around your availability. Automatic confirmations and reminders. No more back-and-forth texts.
Payment Automation
Block bookings, monthly packages, pay-as-you-go, all tracked. Invoices sent automatically. Failed payments flagged instantly.
Client Progress Tracking
Log sessions, record measurements, note injuries. Everything stored against their profile. Pull it up in seconds before each session.
Smart Reminders
24-hour session reminders via text and email. Late cancellation policy enforced automatically. No awkward confrontations.
Re-engagement Sequences
Client hasn't booked in 2 weeks? Automatic check-in message. Win them back before they drift to another trainer.
Reviews & Referrals
Client hit a milestone? Automatic review request. Built-in referral tracking turns your best clients into your best marketing.
A Typical Week
- Sunday
Week fills up
Clients book their preferred slots online. You wake up Monday with a full diary and zero admin.
- Morning
Reminders sent
24-hour SMS reminders go out automatically. Late cancellations trigger your policy, no income lost.
- Before Session
Client history at a glance
Open their profile: last session, current programme, any injuries or notes. You look prepared and professional.
- After Session
Quick log
30 seconds to log what they did. Progress tracked over time. Client gets a summary if you want.
- Month End
Payments handled
Block bookings renewed. Invoices sent. Failed payments chased automatically. You focus on training, not accounting.
What's Included
- Online session booking
- Automated SMS & email reminders
- Client progress & session logs
- Package & block booking management
- Payment tracking & invoicing
- Cancellation policy automation
- Re-engagement campaigns
- Review & referral automation
Ready to Train Smarter?
See how other PTs use NotLuck CRM to fill their diary, retain clients, and spend less time on admin.