Hire, onboard, and manage employees
without the paperwork
A complete employee management system built into your CRM. Digital applications, automated onboarding, ID verification, contract signing, compliance tracking, and team communication — all in one place.
Custom-built and branded for your business. No templates.
HR admin is eating your time
Paper contracts everywhere
Chasing signatures, filing cabinets full of paperwork, and no idea which version is current.
Manual ID checks
Right to Work verification done on paper. Share codes expiring without warning. Compliance nightmares.
Scattered communication
Emails, texts, WhatsApp, phone calls — messages lost across a dozen channels.
No visibility
Where's that application? Has the contract been signed? When does their passport expire? Nobody knows.
One system for the entire employee journey
From first application to retirement — every touchpoint managed, automated, and tracked.
Apply
Candidates apply via your branded website
Review
Pipeline tracks every applicant automatically
Verify
Digital ID verification & Right to Work
Sign
Digital contracts with e-signature
Manage
Ongoing communication & compliance
Everything you need, nothing you don't
Employee Application System
Branded application forms on your website. Candidates apply online, you review in a visual pipeline. No more spreadsheets.
- Custom application forms with your branding
- CV and document uploads
- Automatic email confirmations
- Visual pipeline from application to hire
- Interview scheduling automation
Digital ID Verification
Bank-level identity verification with OneID. Confirm Right to Work status instantly for British and Irish citizens. Share code handling for visa holders.
- OneID integration for instant verification
- Right to Work confirmation
- Share code collection and tracking
- Document expiry alerts
- 100% GDPR compliant
Digital Contract Signing
Generate contracts from templates, send for e-signature, get countersigned by managers. All stored securely in one place.
Expiry Reminders
Never miss a passport expiry or share code renewal. Automatic alerts 30, 14, and 7 days before anything expires.
Unified Inbox
Email, SMS, and WhatsApp in one conversation thread. See every interaction with every employee in one place.
Complete Employee Records
Contact details, contracts, ID documents, training records, communication history — everything in one profile.
Smart Reminders & Escalation
Employees who don't complete their onboarding get automated reminders. Escalation to HR or managers based on your company policies.
Employee Portal Integration
Link to your existing employee portal or intranet. Don't have one? We can create a simple portal as part of your system.
Professional onboarding videos, branded for you
Make a lasting first impression. We create custom welcome videos for every section of your onboarding journey.
Welcome to the Company
A personalised welcome video introducing your company culture, values, and what makes you great. Sets the tone from day one.
Policy Walkthroughs
Explain your policies clearly with video guides — holidays, sickness, expenses, and more.
Training & Induction
Role-specific training videos embedded directly into your onboarding flow.
Meet the Team
Introduce key team members and departments before their first day.
Multilingual workforce? No problem.
We can dub your onboarding videos into any language. Every employee gets the same professional experience, in the language they're most comfortable with. Perfect for international teams, diverse workforces, or businesses expanding into new regions.
Give your staff a 24/7 HR assistant
A fully interactive knowledge base that answers questions instantly — in any language.
Answers in any language
Staff can ask questions in their native language and get answers back the same way. Perfect for diverse, international teams.
Instant answers, 24/7
No waiting for HR to be available. Staff get the information they need when they need it — evenings, weekends, any time.
Easy escalation to humans
When staff need to speak to a real person, they just say so. The AI hands off seamlessly with full context.
Why staff love it
People love getting instant answers. No waiting, no chasing, no "I'll get back to you". They ask a question, they get an answer. Done.
Why HR loves it
The AI handles 30-50% of routine queries automatically. That means when someone does need to speak to HR, there's actually someone available to help them — not stuck answering the same questions for the 10th time that day.
Perfect for standard hours
If your HR team works 9-5 but your staff work shifts, evenings, or weekends, the AI fills the gap. Everyone gets support when they need it.
We build this as a separate system dedicated to your staff — not bolted onto a customer-facing tool. It's trained specifically on your policies, your processes, your business.
Additional modules when you need them
Start simple. Add these as your business grows.
Training & Compliance
Track certifications, schedule training, send automated reminders. Know exactly who's compliant and who needs attention.
- Training completion tracking
- Certification expiry alerts
- Compliance dashboards
Operations & Equipment
Employees report issues via WhatsApp. AI triages and logs tickets automatically. Track equipment, supplies, and maintenance.
- WhatsApp issue reporting
- Automated ticket routing
- Equipment lifecycle tracking
Existing Employee Migration
Bring your current workforce into the system. Data import, digital contracts for everyone, full migration support.
- Data mapping and import
- Batch contract generation
- Phased rollout support
Stay compliant without thinking about it
Right to Work checks, document expiry tracking, GDPR-compliant data handling. The system does the heavy lifting so you don't have to.
- Automatic passport and visa expiry alerts
- Share code renewal reminders
- Digital audit trail for all documents
- GDPR-compliant data retention
- Secure document storage
Maria Santos - expires in 14 days
James Wilson - expires in 30 days
12 employees completed H&S induction
Reach employees on their terms
Email, SMS, WhatsApp — all from one inbox. Every message logged against the employee record.
Professional communications, contracts, and formal notices.
SMS
Quick reminders and time-sensitive alerts.
Conversational support and quick responses.
Built around your business
This isn't a template. We sit with your HR team, understand your world, and build a system that matches exactly how you work.
Whether you have 5 employees or 50,000 — we've designed a system that grows, scales, and manages with you. Every business is different, so every system we build is fully bespoke.
Discovery Session with HR
We sit down with your HR team to understand everything — your current processes, pain points, and what your perfect employee journey looks like. We listen first.
Journey Mapping
We map out your ideal employee journey from application to onboarding complete. Every touchpoint, every automation, every communication — documented and agreed before we build.
Build & Brand
We build everything with your branding — forms, emails, contracts, welcome videos. It looks and feels like your company, not a generic HR platform.
Training & Handover
We train your team, create documentation, and support you through the first employees going through the system. You'll be confident before we step back.
Ongoing Support
Monthly support included. We're here when you need changes, have questions, or want to add new features. Your system evolves as your business grows.
See it in action
Try our interactive demo to see how the onboarding flow works. Fill in the forms, watch embedded welcome videos, and experience the full process — including the employer review screen.
Try the Interactive DemoCommon questions
How much does it cost?
As this is a fully bespoke, done-for-you service, we need to speak with you to understand your requirements before providing costs. After a brief discovery call, we can get cost guides to you very quickly. We offer flexible pricing plans — either a one-off setup fee or spread payments with a retainer-style support agreement. Whatever works best for your business.
Do you create onboarding videos for us?
Yes. We create custom welcome videos branded for your company — from "Welcome to the Team" introductions to policy walkthroughs and training content. We can produce them digitally, help you record your own with scripts and guidance, or embed videos you already have.
What if employees don't complete their onboarding?
The system handles this automatically. Employees who haven't completed forms or signed documents receive automated reminders. You control the escalation — after a set period, reminders can escalate to HR or line managers based on your internal policies. No one slips through the cracks.
Can we link to our existing employee portal?
Absolutely. We can include links to your existing employee portal, intranet, or HR systems within the onboarding flow. If you don't have one, we can create a simple employee portal for you as part of the system.
How long does setup take?
Typically 2-4 weeks depending on complexity. We can have a basic system live in as little as 1 week if needed. The process includes discovery, design approval, build, and training.
Can we migrate our existing employees?
Yes. We can import your existing employee data and send everyone new digital contracts. This is usually done in batches to manage the workload.
Does this integrate with payroll?
The system can export data in formats compatible with most payroll providers. Direct integrations depend on your specific payroll system.
Is the ID verification legally compliant?
Yes. OneID is certified under the UK Digital Identity and Attributes Trust Framework (DIATF) for Right to Work checks.
What about employees without smartphones?
The system works via email and SMS too. WhatsApp is optional. Employees can also use any web browser on a computer.
Will this work for a small business?
Yes. Whether you have 5 employees or 50,000, the system scales with you. We build what you need now, and it grows as your business grows. No paying for features you don't use.
Ready to modernise your HR?
Book a discovery call. We'll learn about your business and show you exactly how the system would work for you.
Free 30-minute call. No obligation. No sales pressure.